ABOUT PORTAGE BID

The Business Improvement District was approved on December 11, 1987 by the Common Council of the City of Portage and must, according to Wisconsin Act 184, be approved on a yearly basis by that body.

The purpose of the Business Improvement District is to provide an organizational and funding mechanism to support the development, improvement and promotion of the downtown area for the economic benefit of all businesses within the District as well as the general social and economic benefit of the people of the City of Portage and visitors.

BID Committees

Executive Committee – The Executive Committee shall act for and on behalf of the Board of Directors when the Board is not in session, but shall be accountable to the Board for its actions.  It shall be composed of the President, Vice President, Treasurer and Secretary.  The President shall serve as chairman of this committee.

Duties of Officers
A. President.  The President shall serve as the chief elected officer of the Business Improvement District Board of Directors and shall preside at all meetings of the Board and Executive Committee.  The President shall assign committee chairpersons, subject to approval of the Board of Directors.  President shall preside over the annual Portage Business Improvement District Orientation Meeting to be held in January each year.

B. Vice President.  The Vice President shall exercise the powers and authority of the President upon his/her absence of disability.  The Vice President shall serve as chairman of the Operating Plan Committee.  As such, the Vice President will be responsible for determining the special projects and programs and ensuing budgetary requirements for the next year.

C. Treasurer.  The Treasurer shall be responsible for overseeing the financial activities of the Business Improvement District.  Activities include coordinating the annual budget with Vice President, committee chairpersons and other members assigned by the President.  Treasurer shall present all claims to pay, maintain accounting of approved future expenditures and present monthly financial reports for approval by the BID Board for each monthly meeting.  Funds shall be kept in a segregated account in the municipal treasury, and disbursed through the City of Portage.

D. Secretary.  The Secretary will be responsible for creating the minutes of each meeting according to the requirements of Open Meetings Law and are to be provided to the BID Board President no later than one (1) week after the past BID Board meeting.  Secretary creates monthly BID Board meeting agenda under the direction of the BID Board President and provides completed agenda to the City Clerk no later than the 1st Wednesday of each month.  Secretary collects and distributes all necessary committee and contractor reports that are referenced in the upcoming agenda to the BID Board Members no later than the 1st Friday of each month before the following BID Board meeting.  Secretary will maintain annual contact list of assigned committee members and volunteers, along with the annual committee directives from the BID Board President and other approved Board assignments.  Secretary shall provide an updated committee contact list to the Board of Directors no later than the February meeting.

Building & Grounds – The Buildings & Grounds Committee Chairperson/Liaison serves as a conduit to the BID Board of Directors with all issues relating to the BID Contractor, along with the current and potential grounds, buildings and property, owned by and under the care, custody and control of the Business Improvement District.  Responsibilities include the proposal of the annual plan and budget, along with specific items each month as necessary, for consideration to the BID Board of Directors for possible action, as well as the implementation and overseeing of the committee’s plan and its successful completion. The Buildings & Grounds Committee Chairperson/Liaison is required to update and oversee Contractor duties and responsibilities, as necessary, and annually coordinate Contractor bids & recommendations to the BID Board for consideration and action.  The Buildings & Grounds Committee Chairperson/Liaison ensures that the BID Board Treasurer receives the monthly Contractor expenditure receipts no later than the Friday after the 1st Wednesday of each month.  The Buildings & Grounds Committee Chairperson/Liaison ensures that contractor report is presented to the BID Board Secretary no later than the Friday after the 1st Wednesday of each month.  The Buildings & Grounds Committee Chairperson/Liaison ensures that the Contractor report is presented to the BID Board at each monthly meeting.

Farmers Market – Committee Chairperson/Liaison serves as a conduit to the BID Board of Directors with all issues relating to the Farmers Market.  Responsibilities include the proposal of the annual plan and budget, along with specific items each month as necessary, for consideration to the BID Board of Directors for possible action, as well as the implementation and overseeing of the committee’s plan and its successful completion.  The Farmers Market Committee Chairperson will work directly with and oversee the BID Contractor who will serve as the Manager of the Farmers Market related activities.  The Farmers Market Committee Chairperson is required to ensure that the BID Board Treasurer receives the monthly Farmers Market related expenditure receipts no later than the Friday after the 1st Wednesday of each month.  Farmers Market Committee Chairperson ensures that Farmers Market report is presented to the BID Board Secretary no later than the Friday after the 1st Wednesday of each month.  Farmers Market Committee Chairperson/Liaison ensures that the Farmers Market report is presented to the BID Board at each monthly meeting.

Grants (Community Events) – Committee Chairperson/Liaison serves as a conduit to the BID Board of Directors with all issues relating to grant requests for community events within the Business Improvement District.  Responsibilities include the proposal of the annual plan and budget, along with specific items each month as necessary, for consideration to the BID Board of Directors for possible action, as well as the implementation and overseeing of the committee’s plan and its successful completion.

Marketing (Advertising/Promotion/Marketing) – Committee Chairperson/Liaison serves as a conduit to the BID Board of Directors with all issues relating to advertising, promoting and marketing within the Business Improvement District.  Responsibilities include the proposal of the annual plan and budget, along with specific items each month as necessary, for consideration to the BID Board of Directors for possible action, as well as the implementation and overseeing of the committee’s plan and its successful completion.

Streetscape – Committee Chairperson/Liaison serves as a conduit to the BID Board of Directors with design, planning and the care of the Streetscape within the Business Improvement District.  Responsibilities include the proposal of the annual plan and budget, along with specific items each month as necessary, for consideration to the BID Board of Directors for possible action, as well as the implementation and overseeing of the committee’s plan and its successful completion.

Additional committees may be appointed by the President as deemed necessary to carry out the goals of the Business Improvement District as stated in the Operating Plan, or to serve a special need within the District.

Contact Us:

Scott Davis | BIDContractor@portagewibid.org

Building & Grounds | B-G@portagewibid.org

Grants | Grants@portagewibid.org

Streetscape | Streetscape@portagewibid.org

Marketing | Marketing@portagewibid.org

Farmers Market | FarmersMarket@portagewibid.org

Executive Committee | info@portagewibid.org